Mountain View Whisman School District

Board of Trustees - Regular Meeting


1175 Castro St & 2547 Lenwood Ln NE, Grand Rapids, MI

January 4, 2018

6:30 PM

(Live streaming available at www.mvwsd.org)

 

As a courtesy to others, please turn off your cell phone upon entering.

 

Under Approval of Agenda, item order may be changed. All times are approximate.

I.CALL TO ORDER (6:30 p.m.)
A.Pledge
B.Roll Call
C.Approval of Agenda
II.OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE BOARD CONCERNING ITEMS ON THE CLOSED SESSION AGENDA
III.CLOSED SESSION
A.Negotiations
B.Public Employee Discipline/Dismissal/Release
IV.RECONVENE OPEN SESSION (7:00 p.m.)
A.Closed Session Report
V.CONSENT AGENDA
The following items will be handled with one action; however, any item may be removed from consideration by individual Board Members or the Superintendent.  
A.Personnel Report
1.Personnel Report to the Board of Trustees
B.Minutes
1.Minutes for December 7, 2017
1.Contracts
C.Approval of Payroll Report and Accounts Payable Warrant List for the Month of November 2017
D.Theuerkauf Elementary School Book Discard
E.Graham Middle School Book Discard
F.Crittenden Middle School Book Discard
G.Stevenson Temporary Campus, Notice of Completion for Rodan Builders
H.Community Health Awareness Council (CHAC) Agreement
I.Approval to Issue a Request for Qualifications (RFQ) for DSA Inspectors of Record for upcoming Measure G Bond Projects
J.Approval to Issue a Request for Qualifications/Proposals (RFQ/P) for Moving Services for upcoming Measure G Bond Projects
K.Construction Contract Award for the Stevenson Elementary School New Construction and Alterations Project
L.Approval of HYA Additional Service Request for the Administration Building Redesign for the Bubb Elementary School, Huff Elementary School and Landels Elementary School Phase 2 Modernization Project
M.Approval of HYA Additional Service Request for the Office Build-outs/Conversions for the Bubb Elementary School, Huff Elementary School and Landels Elementary School Phase 2 Modernization Project
N.Approval to Issue a Request for Prequalification, Statement of Qualifications and Proposals for Contractors for the Slater Elementary School New Construction Project as a Lease-Leaseback
O.Approval to Issue a Request for Prequalification, Statement of Qualifications and Proposals for Contractors for the Theuerkauf Modernization Project as a Lease-Leaseback
VI.COMMUNICATIONS
A.Employee Organizations
B.District Committees
C.Superintendent
VII.COMMUNITY COMMENTS

This is the time reserved for community members to address the Board on items that are not on the agenda.  The Board and Administration welcome this opportunity to listen; however, in compliance with the Brown Act, the Board is not permitted to take action on non-agenda items. 

 

Speakers are requested to complete a speaker card and state their name for the record.

 

If there are additional comments after 10 minutes have elapsed, this item may be continued after all the action and discussion items are completed.

 

Notes on Community Comments on Agendized Items
The staff presentation to the Board will occur first for each item.  The Board will then ask clarifying questions.  Afterwards, the community will be invited to comment.  Any person wishing to speak will be granted up to three (3) minutes at the time the item appears on the agenda.  Comments will be taken for up to 10 minutes, with extra time allowed for translation, as needed.  Prior to addressing the Board, each speaker is requested to complete a speaker card (located on the counter near the door), give it to the Superintendent's Executive Assistant, and state his/her name for the record.  We ask that you speak from the podium so that we may better hear you.  At the conclusion of remarks or after 10 minutes has elapsed, the public comment portion is closed for that item and the Board will return to their own deliberations and comments.  Please see the Board's "Welcome" brochure for more specifics on how Board meetings are run.  The Board is grateful to have district personnel in the audience.  These personnel may be consulted during the Board's discussion on any item.

VIII.REVIEW AND ACTION
A.Tentative Agreement between the Mountain View Whisman School District and California School Employees Association (CSEA), Chapter 812 and Classified Salary Schedule for 2017-2018 (5 minutes)
B.Resolution 1664.1/18, Authorizing the Establishment of Unrestricted General Fund Reserves (5 minutes)
C.Updated Demographic Study & North Bayshore Master Plan Proposal (10 minutes)
IX.REVIEW AND DISCUSSION
A.2016-2017 Financial Audit Report (15 minutes)
B.2016-2017 Measure G Bond Program Financial and Performance Audit Report (15 minutes)
C.New Student Enrollment System (20 minutes)
D.California Dashboard December 2017 (60 minutes)
E.MVWSD Fine Arts Programming (15 minutes)
F.Middle School Schedule Task Force Recommendation (10 minutes)
X.BOARD UPDATES
XI.ITEMS FOR FUTURE AGENDAS
XII.FUTURE BOARD MEETING DATES
A.Future Board Meeting Dates

February 1, 2018:  Strategic Plan Update, Bond Oversight Committee appointments, Social Studies Update, Report on Climate Survey

February 15, 2018:  English Language Arts Update, Mountain View Educational Foundation Update, Board Policy Updates

March 1, 2028:  Math Update, Bond Oversight Committee Update, Second Interim Report

March 15, 2018:  Budget Assumption for 2018-19, Science Update

 
XIII.ADJOURNMENT

NOTICES FOR AUDIENCE MEMBERS

 

1. 

RECORDING OF MEETINGS:

The open session will be video recorded and live streamed on the District's website (www.mvwsd.org).

 

2.

CELL PHONES:

As a courtesy to others, please turn off your cell phone upon entering. 

 

3. 

FRAGRANCE SENSITIVITY:

Persons attending Board meetings are requested to refrain from using perfumes, colognes or any other products that might produce a scent or chemical emission. 

 

4.

SPECIAL ASSISTANCE FOR ENGLISH TRANSLATION/INTERPRETATION:

The Mountain View Whisman School District is dedicated to providing access and communication for all those who desire to attend Board meetings. Anyone planning to attend a Board meeting who requires special assistance or English translation or interpretation is asked to call the Superintendent's Office at (650) 526-3552 at least 48 hours in advance of the time and date of the meeting.

 

El Distrito Escolar de Mountain View Whisman esta dedicado a proveer acceso y comunicacion a todas las personas que deseen asistir a las reuniones de la Junta. Se pide que aquellas personas que planean asistir a esta reunion y requieren de asistencia especial llamen a la Oficina del Superintendente al (650) 526-3552 con por lo menos 48 horas de anticipacion del horario y fecha de esta reunion, para asi poder coordinar los arreglos especiales.

 

5.DOCUMENT AVAILABILITY:
Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office, located at 750-A San Pierre Way during normal business hours. 

Los documentos que se les proveen a la mayoria de los miembros de la Mesa Directiva sobre los temas en la sesion abierta de este orden del dia estaran disponibles para la inspeccion publica en la Oficina del Distrito, localizada en el 750-A San Pierre Way durante las horas de oficinas regulares.