Mountain View Whisman School District

Agenda Item for Board Meeting of 6/18/2020

Agenda Category:  REVIEW AND ACTION

Agenda Item Title:  Positive Work Year Calendar (5 minutes)

Estimated Time: 

Person Responsible: 

Dr. Ayindé Rudolph, Superintendent 

Background: 

Mountain View Whisman uses a positive work year calendar with all members of management. The positive work year inhibits members of management from accruing vacation days. Instead, management is provided with a work year (i.e., 224 workdays) out of the year. “Non-work days” are to be taken throughout the year and during the summer months. Due to the impact of Covid-19, members of the districts senior staff team (cabinet) have foregone the use of vacation in order to continue to adjust distance learning plans and develop a path towards reopening. As a result of this, in order to adhere to positive work year guidelines, members of cabinet will either be forced to take a mandate, or they will lose their “non-work” days. 

Thus I am requesting that the board approves the following solution:

1. Allow select members of management (listed below) to increase the number of workdays by ten.
2. Allow an employee to rollover no more than five non-work days into the 2020-2021 school year.

This practice is consistent with our bargaining agreement with 12 month CSEA employees. According to our collective bargaining agreement section 7.3

Vacation time is to be used in the fiscal year in which it is earned. Vacation may, with approval of the supervisor, be taken at any time during the fiscal year. If the employee is not permitted by the supervisor to take his or her full annual vacation during the fiscal year, then the amount not taken shall accumulate for use in the next year or be paid for in cash at the option of the District. (Ed. Code §45197 (d).) The amount of days not taken in any given fiscal year shall not exceed five (5) days (prorated for part time employees), and shall be used not later than the following fiscal year or be paid in cash in July.

Eligible employees

Jon Aker, Deborah Austin, Acantha Ellard, Carmen Ghysels, Shelly Hausman, Terri Kemper, Arianna Mayes, Brian Perron, Nadia Pongo, Ayindé Rudolph, Tara Vikjord, Rebecca Westover.