Mountain View Whisman School District

Board of Trustees - Regular Meeting


1400 Montecito Avenue

September 19, 2019

6:30 PM

(Live streaming available at www.mvwsd.org)

 

As a courtesy to others, please turn off your cell phone upon entering.

 

Under Approval of Agenda, item order may be changed. All times are approximate.

I.CALL TO ORDER (6:30 p.m.)
The meeting was called to order at 6:30 p.m.
A.Pledge
The Pledge of Allegiance was led by Ms. Wilson.
B.Roll Call

Present:  Blakely, Conley, Gutiérrez, Wheeler, Wilson

Absent:  

C.Approval of Agenda
A motion was made by Jose Gutierrez and seconded by Laura Blakely to approve the agenda, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

II.OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE BOARD CONCERNING ITEMS ON THE CLOSED SESSION AGENDA
No member of the public wished to address the Board concerning the item on the Closed Session agenda.
III.CLOSED SESSION
The meeting was adjourned to Closed Session at 6:31 p.m.
A.Public Employee Discipline/Dismissal/Release
IV.RECONVENE OPEN SESSION (7:00 p.m.)
The meeting was reconvened at 7:00 p.m.
A.Closed Session Report
Ms. Wilson reported that no action was taken in Closed Session.
V.CONSENT AGENDA
The following items will be handled with one action; however, any item may be removed from consideration by individual Board Members or the Superintendent.  
A motion was made by Jose Gutierrez and seconded by Devon Conley to approve all items on the Consent Agenda, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

A.Personnel Report
1.Personnel Report to the Board of Trustees
B.Minutes
1.Minutes for September 5, 2019
C.Contracts
1.Contract(s) for Ratification or Review
D.Resolution No. 02-091919, Authorizing Delegation of Authority to Sign Official Documents and Records
E.Resolution No. 01-091919, Authorizing Delegation of Authority to Sign Warrants/Payments
F.Theuerkauf Elementary School Multi-Use Room Increment 2 Project, Change Order No. 1– Coulter Construction, Inc.
G.Kenneth Slater (Vargas) New Campus Increment 1 Project, Change Order No. 3– Rodan Builders, Inc.
H.Bubb, Huff and Landels ADA Concrete Landing Replacement Project, Change Order No. 1–Tri-Valley Excavating, Inc.
I.Castro and Stevenson Playground Extension Project Change Order No. 2– Terramark General Engineering Contractors
J.Notice of Completion – Bubb, Huff and Landels Elementary Schools Concrete Landings Project
K.Notice of Completion – Portable Refresh at Bubb Elementary School, Huff Elementary School, Landels Elementary School, Preschool at Latham, Theuerkauf Elementary School, Crittenden Middle School and Graham Middle School Project
L.Approval of HY Architects Additional Service Request #2 for the Portable Refresh Projects at Theuerkauf Elementary School and Graham Middle School
M.Notice of Completion – Portable Refresh at Crittenden Middle School and Cooper School Re-Roof Replacement Project
N.Overnight and/or Out-of-State Field Trips
VI.COMMUNICATIONS
A.Employee Organizations
No member of the employee organizations was present to address the Board. 
B.District Committees
No report at this time. 
C.Superintendent
Dr. Rudolph reported on the gifts that had been received recently.   He also gave an update on the installation of the electricity at Vargas.
VII.COMMUNITY COMMENTS

This is the time reserved for community members to address the Board on items that are not on the agenda.  The Board and Administration welcome this opportunity to listen; however, in compliance with the Brown Act, the Board is not permitted to take action on non-agenda items. 

 

Speakers are requested to complete a speaker card and state their name for the record.

 

If there are additional comments after 10 minutes have elapsed, this item may be continued after all the action and discussion items are completed.

 

Notes on Community Comments on Agendized Items
The staff presentation to the Board will occur first for each item.  The Board will then ask clarifying questions.  Afterwards, the community will be invited to comment.  Any person wishing to speak will be granted up to three (3) minutes at the time the item appears on the agenda.  Comments will be taken for up to 10 minutes, with extra time allowed for translation, as needed.  Prior to addressing the Board, each speaker is requested to complete a speaker card (located on the counter near the door), give it to the Superintendent's Executive Assistant, and state his/her name for the record.  We ask that you speak from the podium so that we may better hear you.  At the conclusion of remarks or after 10 minutes has elapsed, the public comment portion is closed for that item and the Board will return to their own deliberations and comments.  Please see the Board's "Welcome" brochure for more specifics on how Board meetings are run.  The Board is grateful to have district personnel in the audience.  These personnel may be consulted during the Board's discussion on any item.

No member of the public wished to address the Board. 
VIII.REVIEW AND ACTION
A.Public Hearing and Resolution No. 03-091919, Resolution on Sufficiency of Pupil Textbooks and Instructional Materials Aligned to the Academic Content Standards and Consistent with Content and Cycles of State Frameworks 2019-20 (10 minutes)
A motion was made by Jose Gutierrez and seconded by Devon Conley to approve and adopt Resolution No. 02-090519, Pupil Textbooks and Instructional Materials Aligned to the Academic Content Standards and Consistent with Content and Cycles of State Frameworks, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

The Public Hearing was opened at 7:12 p.m.  As no member of the public wished to address the Board, the public hearing was immediately closed.  
IX.REVIEW AND DISCUSSION
A.English Learner Board Goal 1 Update (60 minutes)
The Board heard an update on progress toward Board Goal 1 that relates to English Language Learners. 
B.Input for Wellness Study Session(s) (20 minutes)

Board members provided input on what they would like to discuss during an upcoming study session on wellness.

 

The following member of the public addressed the Board:

  • Michelle Jonelis, regarding I would like to include a discussion about delaying middle school start times to the wellness agenda.
X.BOARD UPDATES

Ms. Wheeler:

1.     Attended the Back-To-School BBQ for DELAC and attended the beginning of the first DELAC meeting of this school year.

2.     Attended the September Strong Start meeting at the Santa Clara County Office of Education.

3.     Attended the School Site Council meeting at Monta Loma Elementary School.

4.     Attended this year’s Hometown Heroes breakfast hosted by the Community Services Agency.

5.     Attended a Grants Writing Workshop at the SCCOE hosted by the Santa Clara County School Boards Association and SCCOE.

 

Mr. Gutiérrez:

1. Met with Superintendent Rudolph
2. Attend DELAC meeting
3. Met with MVEA President
4. Met with Special Education parents
XI.ITEMS FOR FUTURE AGENDAS
XII.FUTURE BOARD MEETING DATES
A.Future Board Meeting Dates

September 21, 2019 -study session regarding homeless population

October 10, 2019 - enrollment update

October 17, 2019 - study session regarding future growth

October 24, 2019 - site plans

November 7, 2019 - dashboard and goals update

XIII.ADJOURNMENT (9:00 p.m.)
The meeting was adjourned at 8:39 p.m.

NOTICES FOR AUDIENCE MEMBERS

 

1. 

RECORDING OF MEETINGS:

The open session will be video recorded and live streamed on the District's website (www.mvwsd.org).

 

2.

CELL PHONES:

As a courtesy to others, please turn off your cell phone upon entering. 

 

3. 

FRAGRANCE SENSITIVITY:

Persons attending Board meetings are requested to refrain from using perfumes, colognes or any other products that might produce a scent or chemical emission. 

 

4.

SPECIAL ASSISTANCE FOR ENGLISH TRANSLATION/INTERPRETATION:

The Mountain View Whisman School District is dedicated to providing access and communication for all those who desire to attend Board meetings. Anyone planning to attend a Board meeting who requires special assistance or English translation or interpretation is asked to call the Superintendent's Office at (650) 526-3552 at least 48 hours in advance of the time and date of the meeting.

 

El Distrito Escolar de Mountain View Whisman esta dedicado a proveer acceso y comunicacion a todas las personas que deseen asistir a las reuniones de la Junta. Se pide que aquellas personas que planean asistir a esta reunion y requieren de asistencia especial llamen a la Oficina del Superintendente al (650) 526-3552 con por lo menos 48 horas de anticipacion del horario y fecha de esta reunion, para asi poder coordinar los arreglos especiales.

 

5.DOCUMENT AVAILABILITY:
Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office, located at 1400 Montecito Avenue during normal business hours. 

Los documentos que se les proveen a la mayoria de los miembros de la Mesa Directiva sobre los temas en la sesion abierta de este orden del dia estaran disponibles para la inspeccion publica en la Oficina del Distrito, localizada en el 1400 Montecito Avenue durante las horas de oficinas regulares.