Mountain View Whisman School District

Board of Trustees - Regular Meeting


1400 Montecito Avenue

August 22, 2019

6:30 PM

(Live streaming available at www.mvwsd.org)

 

As a courtesy to others, please turn off your cell phone upon entering.

 

Under Approval of Agenda, item order may be changed. All times are approximate.

I.CALL TO ORDER (6:30 p.m.)
The meeting was called to order at 6:30 p.m.
A.Pledge
The Pledge of Allegiance was led by Ms. Wilson.
B.Roll Call

Present:  Blakely, Conley, Gutiérrez, Wheeler, Wilson

Absent: 

C.Approval of Agenda
A motion was made by Jose Gutierrez and seconded by Ellen Wheeler to approve the agenda, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

II.OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE BOARD CONCERNING ITEMS ON THE CLOSED SESSION AGENDA

The following member of the public wished to address the Board concerning items on the Closed Session agenda: 

  • Steven Nelson, regarding questions from Board members being published to webpage
III.CLOSED SESSION
The meeting was adjourned to Closed Session at 6:41 p.m.
A.Potential Litigation
1.Potential Litigation: Significant exposure to litigation, 2 potential cases
Pursuant to Government Code Section 54956.9(d):
Significant exposure to litigation, 2 potential cases
B.Public Employment Performance Evaluation: Superintendent
C.Public Employee Discipline/Dismissal/Release
IV.RECONVENE OPEN SESSION (7:00 p.m.)
The meeting was reconvened at 7:18 p.m.
A.Closed Session Report
Ms. Wilson reported that the Board approved a settlement agreement in OAH case No. 2019041062.  This settlement resolves the student's claim for compensatory services and assessment in the about of $28,500. 
V.CONSENT AGENDA
The following items will be handled with one action; however, any item may be removed from consideration by individual Board Members or the Superintendent.  
A.Personnel Report
1.Personnel Report to the Board of Trustees
B.Minutes
1.Minutes for June 13, 2019
C.Contracts
1.Contract(s) for Ratification or Review
D.Approval of Payroll Report and Accounts Payable Warrant List for the Month of June and July 2019
E.Resolution 02-082219, Appointing Representative and Alternate to South Bay Area Schools Insurance Authority
F.Clinical Therapist Job Description
G.Budget Analyst Job Description
H.Middle School History Social Science Discard
I.GoMath Discard
J.Graham Middle School Book Discard
K.Crittenden Middle School Book Discard
L.Monta Loma School Book Discard
M.Quarterly Report on Williams Uniform Complaints
N.Board Policy No. 0410, Nondiscrimination in District Programs and Activities
O.Board Bylaw No. 9110, Terms of Office
P.Board Policy No. 9324, Minutes and Recordings
Q.Board Policy No. 3553, Free and Reduced Price Meals
R.Board Policy No. 3260, Fees and Charges
S.Notice of Completion – Bubb, Huff and Landels Elementary Schools Campus Modernization Project
T.Notice of Completion – Stevenson Elementary School Phase 4 MUR Project
U.Notice of Completion – Stevenson Elementary School Phase 2 Increment 1 Sitework Project
V.Mountain View Whisman School District Office Building Change Order No. 1– Enviroplex, Inc.
W.Crittenden Middle School Track & Field and Permanente Creek Trail Extension Project Change Order No. 3 – Interstate Grading & Paving
X.Mountain View Whisman School District Office New Construction Project Change Order No. 4 – Premier Builders, Inc.
Y.Kenneth Slater New Campus Increment 1 Project, Change Order No. 2– Rodan Builders, Inc.
Z.Kenneth Slater New Campus Project Modular Buildings Change Order No. 3 – Enviroplex, Inc.
AA.Slater Elementary School MUR, Increment 3 Project Change Order No. 2 – Rodan Builders, Inc.
AB.Slater Elementary School Increment 4 Project Change Order No. 1 – Rodan Builders, Inc.
AC.Kenneth Slater New Campus Project Modular Two-Story Building Change Order No. 2 – Enviroplex, Inc.
AD.Stevenson Elementary School Project, Phase 4, MUR Project Change Order No. 7 – Rodan Builders
AE.Stevenson Elementary School Temporary Portable Disconnect Change Order No. 2– Galeb Paving, Inc.
AF.Castro & Stevenson Playground Extension Project Change Order No. 1– Terramark General Engineering Contractors
AG.MVWSD Site Monument Signage Project Change Order No. 1– Pacific Electric
AH.MVWSD Portable Refresh Project Change Order No. 1– BRCO Contractors
AI.Stevenson Landscape Planting Project Change Order No. 1– Lonestar Landscape
AJ.Award of Contract to PCD for the Mountain View Whisman School District Office Board Room Audio Visual System Project
VI.COMMUNICATIONS
A.Employee Organizations
No member of the employee organizations was present to address the Board.
B.District Committees
No report at this time.
C.Superintendent
Dr. Rudolph welcomed everyone back for the start of the new year.  He reported that he recently met with the Housing Foundation regarding staff housing. 
VII.COMMUNITY COMMENTS

This is the time reserved for community members to address the Board on items that are not on the agenda.  The Board and Administration welcome this opportunity to listen; however, in compliance with the Brown Act, the Board is not permitted to take action on non-agenda items. 

 

Speakers are requested to complete a speaker card and state their name for the record.

 

If there are additional comments after 10 minutes have elapsed, this item may be continued after all the action and discussion items are completed.

 

Notes on Community Comments on Agendized Items
The staff presentation to the Board will occur first for each item.  The Board will then ask clarifying questions.  Afterwards, the community will be invited to comment.  Any person wishing to speak will be granted up to three (3) minutes at the time the item appears on the agenda.  Comments will be taken for up to 10 minutes, with extra time allowed for translation, as needed.  Prior to addressing the Board, each speaker is requested to complete a speaker card (located on the counter near the door), give it to the Superintendent's Executive Assistant, and state his/her name for the record.  We ask that you speak from the podium so that we may better hear you.  At the conclusion of remarks or after 10 minutes has elapsed, the public comment portion is closed for that item and the Board will return to their own deliberations and comments.  Please see the Board's "Welcome" brochure for more specifics on how Board meetings are run.  The Board is grateful to have district personnel in the audience.  These personnel may be consulted during the Board's discussion on any item.

The following members of the community addressed the Board:

  • Steven Nelson, regarding math placement
VIII.REVIEW AND ACTION
A.Public Hearing on Resolution No. 01-082219, Resolution Granting a Pedestrian Access Easement to the City of Mountain View at the Jose Antonio Vargas Elementary School (10 minutes)
A motion was made by Jose Gutierrez and seconded by Devon Conley to approve Resolution No. 01-082219, Resolution Granting a Pedestrian Access Easement to the City of Mountain View at the Jose Antonio Vargas Elementary School, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

Ms. Wilson opened the Public Hearing at 8:03 p.m.  The following member of the public addressed the Board:

  • Steven Nelson, regarding if the Public Hearing had been advertised

 

The Public Hearing was closed at 8:05 p.m.

B.Resolution No. 03-082219 Opposition to Potential Changes to Supplemental Nutrition Assistance Program Eligibility (5 minutes)
A motion was made by Laura Blakely and seconded by Devon Conley to approve Resolution No. 03-082219, Opposition to Potential Changes to Supplemental Nutrition Assistance Program Eligibility, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

C.Contract for Employment of Carmen Ghysels as Chief Human Relations Officer (5 minutes)
A motion was made by Ellen Wheeler and seconded by Laura Blakely to approve the contract for Carmen Ghysels as Chief Human Relations Officer, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

Dr. Rudolph reported that the contract for Ms. Ghysels has been extended a year with a change in title to Deputy Superintendent and a pay increase to $225,000.
D.Contract for Employment of Cathy Baur as Chief Academic Officer (5 minutes)
A motion was made by Ellen Wheeler and seconded by Laura Blakely to approve the contract for Cathy Baur as Chief Academic Officer, as presented.

Ayes: Blakely, Conley, Gutierrez, Wheeler, Wilson

Dr. Rudolph reported that the contract for Cathy Baur had been extended for an additional year and includes a pay increase to $215,000.
IX.REVIEW AND DISCUSSION
A.Capital Projects Program Update (20 minutes)
The Board heard an update on the capital projects program.  
X.BOARD UPDATES

Ms. Conley:

1.  Completed the California School Board Association's Masters in Governance by attending five day-long training sessions.

2.  Attended the Jose Antonio Vargas Elementary School Dedication

3. Attended the MVWSD All Hand's Meeting to welcome back staff and teachers

4.  Attended the City of Mountain View's Grand Opening of Latham Community Garden

5.  Attended the Santa Clara County Women's Policy Symposium

6.  Met with constituents regarding: school safety and gun control (1), district communication (2), resources for students with undocumented family members (1), K-3 literacy instruction and parent engagement (1), and school construction (1).

7.  Accepted to the Leadership Mountain View Program for 2019-2020

 

Mr. Gutiérrez:

1. Met with Castro parents
2. Met with Mistral parents
3. Met with Hon. Lambert
4. Met with City Council Member L. Ramirez
5. Met with City Council Member M. Abe-Koga
6. 1 on 1 with Dr. Rudolph, toured new District Office building
7. Attend J.A. Vargas opening
8. Attend MVEF meeting
9. Attend Summer Meals program, also met Assemblymember M. Berman at this event
10. Attend "All Hands" new school year event

 

Ms. Wheeler:

1.     Attended three MVWSD food truck events (introduction on 6/14, visit and meal on 7/11, and introduction to state legislators Marc Berman and Jerry Hill on 7/26).

2.     Met with Sophia Kao, trustee of Fremont Union High School District.

3.     Moderated the bimonthly meeting of the League of Women Voters of Santa Clara County education committee.

4.     Attended three meetings of the Santa Clara County Office of Education Committee on School District Organization.

5.     Attended the final budget workshop of this legislative session hosted by Capitol Advisors Group. (Note that there’s still one more month of final legislative action in September.)

6.     Attended the Olympico Projects Showcase at Theuerkauf School.

7.     Had two summer 1:1 meetings with Dr. Rudolph.

8.     Attended a live webinar hosted by PPIC of their interview of state assembly leader Anthony Rendon. Assemblymember Rendon highlighted his professional career in early childhood education and how he is continuing to emphasize this issue in the assembly.

9.     Attended a live webinar hosted by Lozano Smith law firm titled “No Easy Answers – Cities, School Districts, and the Statewide Affordable Housing Crisis.”

10.  Was thrilled to attend the dedication ceremony celebrating the opening of Jose Antonio Vargas Elementary School and to hear the inspiring speech of Jose Antonio Vargas. This was topped off my new Jose Antonio Vargas principal Vern Taylor’s call and response cheer “Golden! Owls!”

XI.ITEMS FOR FUTURE AGENDAS
None.
XII.FUTURE BOARD MEETING DATES
A.Future Board Meeting Dates

September 5, 2019 - Shoreline JPA agreement, unaudited actuals, summer feeding program report

September 19, 2019 - resolution regarding instructional materials

October 10, 2019 - enrollment update

October 24, 2019 - site plans

XIII.ADJOURNMENT (8:15 p.m.)
The meeting was adjourned at 8:38 p.m.

NOTICES FOR AUDIENCE MEMBERS

 

1. 

RECORDING OF MEETINGS:

The open session will be video recorded and live streamed on the District's website (www.mvwsd.org).

 

2.

CELL PHONES:

As a courtesy to others, please turn off your cell phone upon entering. 

 

3. 

FRAGRANCE SENSITIVITY:

Persons attending Board meetings are requested to refrain from using perfumes, colognes or any other products that might produce a scent or chemical emission. 

 

4.

SPECIAL ASSISTANCE FOR ENGLISH TRANSLATION/INTERPRETATION:

The Mountain View Whisman School District is dedicated to providing access and communication for all those who desire to attend Board meetings. Anyone planning to attend a Board meeting who requires special assistance or English translation or interpretation is asked to call the Superintendent's Office at (650) 526-3552 at least 48 hours in advance of the time and date of the meeting.

 

El Distrito Escolar de Mountain View Whisman esta dedicado a proveer acceso y comunicacion a todas las personas que deseen asistir a las reuniones de la Junta. Se pide que aquellas personas que planean asistir a esta reunion y requieren de asistencia especial llamen a la Oficina del Superintendente al (650) 526-3552 con por lo menos 48 horas de anticipacion del horario y fecha de esta reunion, para asi poder coordinar los arreglos especiales.

 

5.DOCUMENT AVAILABILITY:
Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office, located at 1400 Montecito Avenue during normal business hours. 

Los documentos que se les proveen a la mayoria de los miembros de la Mesa Directiva sobre los temas en la sesion abierta de este orden del dia estaran disponibles para la inspeccion publica en la Oficina del Distrito, localizada en el 1400 Montecito Avenue durante las horas de oficinas regulares.