Mountain View Whisman School District

Board of Trustees - Regular Meeting


Graham MUR, 1175 Castro Street

January 10, 2019

6:00 PM

(Live streaming available at www.mvwsd.org)

 

As a courtesy to others, please turn off your cell phone upon entering.

 

Under Approval of Agenda, item order may be changed. All times are approximate.

I.CALL TO ORDER (6:00 p.m.)
A.Pledge
B.Roll Call
C.Approval of Agenda
II.SCHOOL SHOWCASE - Graham Middle School
III.OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE BOARD CONCERNING ITEMS ON THE CLOSED SESSION AGENDA
IV.CLOSED SESSION (6:15 p.m.)
A.Public Employee Discipline/Dismissal/Release
V.RECONVENE OPEN SESSION (7:15 p.m.)
A.Closed Session Report
VI.CONSENT AGENDA
The following items will be handled with one action; however, any item may be removed from consideration by individual Board Members or the Superintendent.  
A.Personnel Report
1.Personnel Report to the Board of Trustees
B.Contracts
1.Contract(s) for Ratification or Review
C.Award of California Multiple Award Schedule (CMAS) Contract to Stewart Signs for the Purchase of Signage for the District Monument Signs at Various Sites Project
D.Greystone West Company Contract Amendment #3 - District School Monument Signage Project
E.Approve Amendment No. 2 of Guaranteed Maximum Price (GMP) Contract to Rodan Builders, Inc. for the Slater Elementary School (Vargas) New Campus – Phase 2, Increment 4 Electrical and Low Voltage Work for Modular Buildings Project
F.Independent Study Program Book Discard
G.Stevenson Elementary School Temporary Portable Disconnect Change Order No. 1– Galeb Paving, Inc.
H.Graham Middle School Book Discard
I.Slater Elementary School (Vargas) New Campus Project Modular Buildings Change Order No. 1– Enviroplex, Inc.
J.Castro Elementary School Construction Project Phase 4 (Mistral Elementary School) - Change Order #1 - Enviroplex
K.Theuerkauf Elementary School Modernization Increment 1 Change Order No. 1– Coulter Construction, Inc.
L.Approval of Payroll Report and Accounts Payable Warrant List for the Month of November 2018
M.Ratification of Contract to Enviroplex, Inc. for the District Office Modular Classroom and Toilet Room Buildings Project Utilizing the Las Lomitas School District Piggyback Contract
N.Stevenson Elementary School Phase 4 New MUR Change Order No. 3– Rodan Builders, Inc.
O.Notice of Completion – Mariano Castro Traditional School /Gabriela Mistral Dual Immersion School Phase 2 New Construction Project
P.Notice of Completion – Stevenson Elementary School Portables Disconnect and Restoration
Q.Notice of Completion – Stevenson Elementary School Modular Buildings
R.Ratification of Contract to Enviroplex, Inc. for the Slater Elementary School (Vargas) Administration Building, Library and Kindergarten Project Utilizing the Las Lomitas School District Piggyback Contract
S.Bubb, Huff and Landels New MUR and Temporary Portable Relocation Project Change Order No. 5 – Rodan Builders, Inc.
T.Award of Contract to Pacific Electric for the District Monument Signs at Various Sites Project
U.Board Policy No. 6145.2, Athletic Competition
V.Board Policy No. 6152, Class Assignment
VII.COMMUNICATIONS
A.Employee Organizations
B.District Committees
C.Superintendent
VIII.COMMUNITY COMMENTS

This is the time reserved for community members to address the Board on items that are not on the agenda.  The Board and Administration welcome this opportunity to listen; however, in compliance with the Brown Act, the Board is not permitted to take action on non-agenda items. 

 

Speakers are requested to complete a speaker card and state their name for the record.

 

If there are additional comments after 10 minutes have elapsed, this item may be continued after all the action and discussion items are completed.

 

Notes on Community Comments on Agendized Items
The staff presentation to the Board will occur first for each item.  The Board will then ask clarifying questions.  Afterwards, the community will be invited to comment.  Any person wishing to speak will be granted up to three (3) minutes at the time the item appears on the agenda.  Comments will be taken for up to 10 minutes, with extra time allowed for translation, as needed.  Prior to addressing the Board, each speaker is requested to complete a speaker card (located on the counter near the door), give it to the Superintendent's Executive Assistant, and state his/her name for the record.  We ask that you speak from the podium so that we may better hear you.  At the conclusion of remarks or after 10 minutes has elapsed, the public comment portion is closed for that item and the Board will return to their own deliberations and comments.  Please see the Board's "Welcome" brochure for more specifics on how Board meetings are run.  The Board is grateful to have district personnel in the audience.  These personnel may be consulted during the Board's discussion on any item.

IX.REVIEW AND ACTION
A.Calendar for the 2019-2020 School Year (5 minutes)
B.Board Resolution No. 01-011019 for Change of Date of School Holiday (5 minutes)
C.Approval of Government Code section 54960.2 (Brown Act) Commitment (3 minutes)
X.REVIEW AND DISCUSSION
A.2017-2018 Financial Audit Report (10 minutes)
B.2017-2018 Measure G Bond Program Financial and Performance Audit Report (10 minutes)
C.MVWSD Results for the California Dashboard (45 minutes)
D.Safety in Our Schools (30 minutes)
XI.BOARD UPDATES
XII.ITEMS FOR FUTURE AGENDAS
XIII.FUTURE BOARD MEETING DATES
A.Future Board Meeting Dates

January 24, 2019 - Climate Survey Results, Governor's Proposed Budget 2019-20, Capitol Projects Update

February 7, 2019 - Middle School Update

February 9, 2019 - Retreat

March 7, 2019 - Dashboard Update

March 21, 2019 - Classified layoffs (if necessary)

XIV.ADJOURNMENT (9:15 p.m.)

NOTICES FOR AUDIENCE MEMBERS

 

1. 

RECORDING OF MEETINGS:

The open session will be video recorded and live streamed on the District's website (www.mvwsd.org).

 

2.

CELL PHONES:

As a courtesy to others, please turn off your cell phone upon entering. 

 

3. 

FRAGRANCE SENSITIVITY:

Persons attending Board meetings are requested to refrain from using perfumes, colognes or any other products that might produce a scent or chemical emission. 

 

4.

SPECIAL ASSISTANCE FOR ENGLISH TRANSLATION/INTERPRETATION:

The Mountain View Whisman School District is dedicated to providing access and communication for all those who desire to attend Board meetings. Anyone planning to attend a Board meeting who requires special assistance or English translation or interpretation is asked to call the Superintendent's Office at (650) 526-3552 at least 48 hours in advance of the time and date of the meeting.

 

El Distrito Escolar de Mountain View Whisman esta dedicado a proveer acceso y comunicacion a todas las personas que deseen asistir a las reuniones de la Junta. Se pide que aquellas personas que planean asistir a esta reunion y requieren de asistencia especial llamen a la Oficina del Superintendente al (650) 526-3552 con por lo menos 48 horas de anticipacion del horario y fecha de esta reunion, para asi poder coordinar los arreglos especiales.

 

5.DOCUMENT AVAILABILITY:
Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office, located at 1400 Montecito Avenue during normal business hours. 

Los documentos que se les proveen a la mayoria de los miembros de la Mesa Directiva sobre los temas en la sesion abierta de este orden del dia estaran disponibles para la inspeccion publica en la Oficina del Distrito, localizada en el 1400 Montecito Avenue durante las horas de oficinas regulares.