Mountain View Whisman School District

Board of Trustees - Regular Meeting


Graham MUR, 1175 Castro Street

October 4, 2018

6:15 PM

(Live streaming available at www.mvwsd.org)

 

As a courtesy to others, please turn off your cell phone upon entering.

 

Under Approval of Agenda, item order may be changed. All times are approximate.

I.CALL TO ORDER (6:15 p.m.)
A.Pledge
B.Roll Call
C.Approval of Agenda
II.OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO ADDRESS THE BOARD CONCERNING ITEMS ON THE CLOSED SESSION AGENDA
III.CLOSED SESSION
A.Negotiations
1.Conference with Real Property Negotiators (Pursuant to Government Code section 54956.8)

Property:                          777 West Middlefield Rd., Mountain View, CA

 Agency Negotiator:         Ayinde Rudolph, Ed. D., Superintendent; Robert Clark, Ed.D., Chief Business Officer; Phil Henderson, Orbach Huff Suarez & Henderson.

 Negotiating Parties:        Fortbay, City of Mountain View

Under Negotiation:         Price and terms of payment for development agreement and use of future facilities

 

IV.RECONVENE OPEN SESSION (7:00 p.m.)
A.Closed Session Report
V.CONSENT AGENDA
The following items will be handled with one action; however, any item may be removed from consideration by individual Board Members or the Superintendent.  
A.Personnel Report
1.Personnel Report to the Board of Trustees
B.Minutes
1.Minutes for September 20, 2018
C.Contracts
1.Contract(s) for Ratification or Review
D.Measure G Bond Oversight Committee Member Roster 2018-2019
E.Castro School / Mistral School Phase 2 New Construction Project Change Order No. 7 – BHM Construction
F.Notice of Completion – Stevenson Elementary School Sitework Phase 2, Increment 2 Electrical and Low Voltage
G.Stevenson Elementary School, Phase 2, Increment 2, Electrical and Low Voltage Project Change Order No. 3 – Vanden Bos Electric
H.Notice of Completion – Crittenden Middle School Track & Field and Permanente Creek Trail Extension and Track & Field Lighting
I.Notice of Completion–Bubb Elementary School, Huff Elementary School and Landels Elementary School New MUR and Temporary Portable Relocation
J.Notice of Completion–Monta Loma Elementary School Modernization and Expansion Project (Phase 3)
K.Award the Architectural Services Contract for the Summer 2019 Portable Refresh Project to with Hibser Yamauchi Architects
L.Amendment to Independent Consultant Agreement for Facilities Funding and Financial Consulting Services
M.Licensed Vocational Nurse Job Description
N.Board Policy No. 6145, Extracurricular and Cocurricular Activities
VI.COMMUNICATIONS
A.Employee Organizations
B.District Committees
C.Superintendent
VII.COMMUNITY COMMENTS

This is the time reserved for community members to address the Board on items that are not on the agenda.  The Board and Administration welcome this opportunity to listen; however, in compliance with the Brown Act, the Board is not permitted to take action on non-agenda items. 

 

Speakers are requested to complete a speaker card and state their name for the record.

 

If there are additional comments after 10 minutes have elapsed, this item may be continued after all the action and discussion items are completed.

 

Notes on Community Comments on Agendized Items
The staff presentation to the Board will occur first for each item.  The Board will then ask clarifying questions.  Afterwards, the community will be invited to comment.  Any person wishing to speak will be granted up to three (3) minutes at the time the item appears on the agenda.  Comments will be taken for up to 10 minutes, with extra time allowed for translation, as needed.  Prior to addressing the Board, each speaker is requested to complete a speaker card (located on the counter near the door), give it to the Superintendent's Executive Assistant, and state his/her name for the record.  We ask that you speak from the podium so that we may better hear you.  At the conclusion of remarks or after 10 minutes has elapsed, the public comment portion is closed for that item and the Board will return to their own deliberations and comments.  Please see the Board's "Welcome" brochure for more specifics on how Board meetings are run.  The Board is grateful to have district personnel in the audience.  These personnel may be consulted during the Board's discussion on any item.

VIII.REVIEW AND ACTION
A.Resolution No. 01-100418, Adopting a Conflict of Interest Code (10 minutes)
B.Board Policy No. 1312.3, Uniform Complaint Procedure Revision (5 minutes)
C.Resolution No. 02-100418, LGBTQ+ History Month
IX.REVIEW AND DISCUSSION - Updates for Information
A.California Dashboard Self-Reported Local Indicators (20 minutes)
B.Surveys (20 minutes)
C.Enrollment Update (20 minutes)
D.Capital Projects Program Update With Budget Allocation Summary (20 minutes)
X.BOARD UPDATES
XI.ITEMS FOR FUTURE AGENDAS
XII.FUTURE BOARD MEETING DATES
A.Future Board Meeting Dates

Future Board Meeting Dates:

October 4, 2018 - School Site Plans, enrollment update, Capital projects update

October 18, 2018 - School Site Plans, California dashboard 

November 1, 2018 - Strategic Plan update, progress toward Board goals

November 15, 2018 - 2019-20 boundary implementation update

December 6, 2018 - 1st Interim Report

XIII.ADJOURNMENT

NOTICES FOR AUDIENCE MEMBERS

 

1. 

RECORDING OF MEETINGS:

The open session will be video recorded and live streamed on the District's website (www.mvwsd.org).

 

2.

CELL PHONES:

As a courtesy to others, please turn off your cell phone upon entering. 

 

3. 

FRAGRANCE SENSITIVITY:

Persons attending Board meetings are requested to refrain from using perfumes, colognes or any other products that might produce a scent or chemical emission. 

 

4.

SPECIAL ASSISTANCE FOR ENGLISH TRANSLATION/INTERPRETATION:

The Mountain View Whisman School District is dedicated to providing access and communication for all those who desire to attend Board meetings. Anyone planning to attend a Board meeting who requires special assistance or English translation or interpretation is asked to call the Superintendent's Office at (650) 526-3552 at least 48 hours in advance of the time and date of the meeting.

 

El Distrito Escolar de Mountain View Whisman esta dedicado a proveer acceso y comunicacion a todas las personas que deseen asistir a las reuniones de la Junta. Se pide que aquellas personas que planean asistir a esta reunion y requieren de asistencia especial llamen a la Oficina del Superintendente al (650) 526-3552 con por lo menos 48 horas de anticipacion del horario y fecha de esta reunion, para asi poder coordinar los arreglos especiales.

 

5.DOCUMENT AVAILABILITY:
Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office, located at 1400 Montecito Avenue during normal business hours. 

Los documentos que se les proveen a la mayoria de los miembros de la Mesa Directiva sobre los temas en la sesion abierta de este orden del dia estaran disponibles para la inspeccion publica en la Oficina del Distrito, localizada en el 1400 Montecito Avenue durante las horas de oficinas regulares.