Mountain View Whisman School District

Board of Trustees - Regular Meeting

1400 Montecito Avenue

May 6, 2021

5:30 PM

Remote Meeting Notice
The Governor has declared a State of Emergency to exist in California as a result of the threat of COVID-19 (aka the "Coronavirus"). The Governor issued Executive Order N-25-20, which directs Californians to follow public health directives including canceling large gatherings. The Executive Order also allows local legislative bodies to hold meetings via conference calls while still satisfying state transparency requirements. The Governor has also issued Executive Order N-33-20, prohibiting people from leaving their homes or places of residence except to access necessary supplies and services or to engage in specified critical infrastructure employment. The Public's health and well-being are the top priority for the Board of Trustees of the Mountain View School District and you are urged to take all appropriate health safety precautions. To facilitate this process, the meeting of the Board will be available by:

Dial in Phone Number: (669) 900 6833 (San Jose)

Meeting ID: 929 7681 7486

Passcode: 564952

There is no participant ID


Members of the public who call in to the meeting will be placed in a waiting room until the appropriate time to address the Board. During that time in the waiting room, the caller will not be able to hear the meeting. Callers can view and hear the meeting here:


Members of the public who wish to address the Board during the Board of Trustees meeting may email comments to In order to expedite the meeting, please send your comments by the Wednesday before the meeting. Staff will make all attempts to share and record any submissions received, however, depending on timing, late submissions will be provided to the Board after the conclusion of the meeting.



Note: The meeting is being held solely by telephonic means and will be made accessible to members of the public seeking to attend and to address the Board solely through the link above,


Members of the public seeking to attend and to address the Board who require reasonable accommodations to access the meeting, based on disability or other reasons, should contact the following person at least twenty-four (24) hours in advance of a Regular meeting to make arrangements for such reasonable accommodations. (For Special meetings, please request accommodations no less than 12 hours prior to the meeting.)

(Live streaming available at


As a courtesy to others, please turn off your cell phone upon entering.


Under Approval of Agenda, item order may be changed. All times are approximate.

I.CALL TO ORDER (5:30 p.m.)
B.Roll Call
C.Approval of Agenda
A.Potential / Anticipated Litigation
1.Conference with Legal Counsel – Anticipated litigation pursuant to Government Code § 54956.9(d)(2): 2 cases
2.Conference with Legal Counsel – Anticipated litigation pursuant to Government Code § 54956.9(d)(4): 1 case
B.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant To Government Code section 54956.8):
1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant To Government Code section 54956.8):

CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant To Government Code section 54956.8):

Property: 325 Gladys

Agency negotiator: Ayindé Rudolph, Superintendent; Rebecca Westover, CBO; Phil Henderson, Orbach Huff Suarez & Henderson

Negotiating parties: Google Inc.

Under negotiation: Price and terms of payment to Joint Use Agreement

2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant To Government Code section 54956.8):

Conference with Real Property Negotiators (Pursuant to Government Code section 54956.8):

 Property: 525 Hans Ave. (Bubb ES); 1701 Rock St. (Crittenden MS); 115 West Dana St. (Landels ES); 253 Martens Ave. (Huff ES); 1175 Castro St. (Graham MS); 505 Escuela Ave. (Mistral ES); 500 Toft St. (Castro ES); 460 Thompson Ave. (Monta Loma ES); 750 San Pierre Way (Stevenson ES); 1625 San Luis Ave. (Theuerkauf ES); 220 N. Whisman Rd. (Vargas ES); 333 Eunice Ave. (Cooper site); 220 North Whisman Rd. (former Slater site); 310 Easy St. (former Whisman site)

 Agency Negotiator: Ayindé Rudolph, Superintendent; Rebecca Westover, CBO; Phil Henderson, Orbach Huff Suarez & Henderson

 Negotiating Parties: City of Mountain View

 Under Negotiation: Price and terms of payment to Joint Use Agreement

A.Closed Session Report
V.CONSENT AGENDA (20 minutes)
All items on the Consent Agenda are considered to be routine and will be approved in one motion. If discussion is required, items may be removed for separate consideration.
A.Personnel Report
1.Personnel Report to the Board of Trustees
1.Minutes for April 1, 2021 Regular Board Meeting
2.Minutes for April 24, 2021 Special Board Meeting
D.Quarterly Report on Williams Uniform Complaints
E.Approval of Payroll Report and Accounts Payable Warrant List for the Month of March 2021
F.YMCA Lease Agreement 9th Amendment 2021 -2022
G.Correction to Mountain View Whisman School District 2021-2022 Calendar
H.Rejection of Bids for the Huff Elementary School Portable Building Project
I.Approval to Advertise the Paving & Utilities at Castro Elementary School and Theuerkauf Elementary School Project for Competitive Bid
J.Award of Contract to Consolidated Networks Corporation for the Crittenden Middle School Public Address System
K.Award of Contract to Foothill Air Conditioning and Heating, Inc. for the HVAC Modernization & Replacement Project
L.Award of Contract to Escon Builders for the Crittenden Middle School and Vargas Elementary School Marquee Project
M.Award of Purchasing Cooperative - BuyBoard - Agreement to Public Restroom Company for the Procurement of Prefabricated Restroom Buildings for the Park Restrooms at Various Sites Project
N.Award of Project Inspection Services Contract to Construction Inspection Services, Inc. for the HVAC Replacement at Various Sites Phase 1 Project
O.Award of Project Inspection Services Contract to Construction Inspection Services, Inc. for the Solar Photo-Voltaic Phase 1 Project
P.Award of Testing & Special Inspection Services Contract to Testing Engineers, Inc. for the Solar Photo-Voltaic Phase 1 Project
Q.Solar Photovoltaic System and Data Acquisition System at School Sites Change Order No. 2 – ENGIE Services U.S., Inc.
A.Employee Organizations
B.District Committees

This is the time reserved for community members to address the Board on items that are not on the agenda.  The Board and Administration welcome this opportunity to listen; however, in compliance with the Brown Act, the Board is not permitted to take action on non-agenda items. 


Speakers are requested to complete a speaker card and state their name for the record.


If there are additional comments after 10 minutes have elapsed, this item may be continued after all the action and discussion items are completed.


Notes on Community Comments on Agendized Items
The staff presentation to the Board will occur first for each item.  The Board will then ask clarifying questions.  Afterwards, the community will be invited to comment.  Any person wishing to speak will be granted up to three (3) minutes at the time the item appears on the agenda.  Comments will be taken for up to 10 minutes, with extra time allowed for translation, as needed.  Prior to addressing the Board, each speaker is requested to complete a speaker card (located on the counter near the door), give it to the Superintendent's Executive Assistant, and state his/her name for the record.  We ask that you speak from the podium so that we may better hear you.  At the conclusion of remarks or after 10 minutes has elapsed, the public comment portion is closed for that item and the Board will return to their own deliberations and comments.  Please see the Board's "Welcome" brochure for more specifics on how Board meetings are run.  The Board is grateful to have district personnel in the audience.  These personnel may be consulted during the Board's discussion on any item.

A.Resolution No. 04-050621 to Establish a Student Activity Special Revenue Fund 08 (10 minutes)
B.Resolution No.03-050621 Day of the Teacher (10 minutes)
C.Resolution No. 02-050621 Classified School Employee Week (10 minutes)
D.Resolution No. 01-050621 Mental Health Month May 2021 (10 minutes)
A.Site Lighting Process Overview (20 minutes)
B.Learning Recovery Plan of Action (40 minutes)
C.Summer 2021 Programs Update (40 minutes)
D.Construction Update of Phase 1 Projects (30 minutes)
A.Future Board Meeting Dates

May 20, 2021

June 3, 2021

June 17, 2021







The open session will be video recorded and live streamed on the District's website (




As a courtesy to others, please turn off your cell phone upon entering. 




Persons attending Board meetings are requested to refrain from using perfumes, colognes or any other products that might produce a scent or chemical emission. 




The Mountain View Whisman School District is dedicated to providing access and communication for all those who desire to attend Board meetings. Anyone planning to attend a Board meeting who requires special assistance or English translation or interpretation is asked to call the Superintendent's Office at (650) 526-3552 at least 48 hours in advance of the time and date of the meeting.


El Distrito Escolar de Mountain View Whisman esta dedicado a proveer acceso y comunicacion a todas las personas que deseen asistir a las reuniones de la Junta. Se pide que aquellas personas que planean asistir a esta reunion y requieren de asistencia especial llamen a la Oficina del Superintendente al (650) 526-3552 con por lo menos 48 horas de anticipacion del horario y fecha de esta reunion, para asi poder coordinar los arreglos especiales.


Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office, located at 1400 Montecito Avenue during normal business hours. 

Los documentos que se les proveen a la mayoria de los miembros de la Mesa Directiva sobre los temas en la sesion abierta de este orden del dia estaran disponibles para la inspeccion publica en la Oficina del Distrito, localizada en el 1400 Montecito Avenue durante las horas de oficinas regulares.