Item Coversheet

Mountain View Whisman School District

Agenda Item for Board Meeting of 9/6/2018

Agenda Category:  REVIEW AND DISCUSSION - Updates for Information

Agenda Item Title:  2017-2018 Unaudited Actual Budget Report (20 minutes)

Estimated Time: 

Person Responsible:  Robert Clark, Ed.D., Chief Business Officer


The budget process of a school district requires the district to produce and adopt a budget by June 30 for the upcoming year. The Board is required to certify twice each year that the District is able to meet its financial obligations during the year. The two intermediary reports afford the district the opportunity to adjust the budget's revenues and expenditures based on the current climate and events. The First Interim reports July 1 - October 31 and is adopted by December 15. The Second Interim reports July 1 - January 31 and is adopted by March 15. In September, the district publishes the Unaudited Actual Report based on July 1 - June 30 of the previous year.


After closing the books of 2017-2018, per AB 1200, the District is required to submit a report to the County Office of Education of unaudited actual revenues and expenditures. Mountain View Whisman School District staff has been working closely with the County Office of Education to ensure accuracy of the report. The District will be audited in fall 2018 for the 2017-2018 year and staff will present the Auditor's report to the Board later this fall prior to meet the January 2019 deadline.


The 2017-2018 Unaudited Actual Report provides updated financial information for the District for any possible changes to the 2018-2019 Adopted Budget in preparation for the First Interim Budget in December 2018. The First Interim Budget in December also allows for any changes to revenue or reductions enacted by the State for the 2018-2019  State budget post the District's adoption of the 2018- 2019  budget.

Fiscal Implication:

Fund 01 General Fund

Beginning Balance: $25,129,405

Total Revenues: $74,202,023

Total Expenditures: $72,301,367

Ending Balance: $27,030,060


Unrestricted Ending Balance: $24,570,380

Unrestricted Reserve Level: 34%

Recommended Action: 
No action required.

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