Background:
Deferred Maintenance is the scheduled replacement of the more structural elements of facilities.
From the State’s template, there are twelve (12) areas for deferred (scheduled) maintenance: Asbestos, Classroom Lighting, Electrical, Floor Covering, HVAC, Lead, Painting, Paving, Plumbing, Roofing, Underground Tanks, and Wall Systems.
A general guide of 3% of the General Fund expenditures was budgeted for deferred maintenance projects (Fund 14). However, many districts used that budget to pay for other operational costs forgoing scheduled maintenance projects. Ongoing deferred (scheduled) maintenance extends the life of the facility. SP2021 Goal 5, Outcome B-3 – Create a Deferred Maintenance Plan for mid-term goals.
With input from Maintenance staff and Greystone West, and using recent Facilities Inspection Tool (FIT) assessment from summer 2017, staff created the draft plan of projects, including a timeline and estimated costs for consideration.
Staff presented a draft 2018-2023 Plan to the Board at the May 31, 2018 board meeting for input and discussion. Staff returns tonight for Board action.
Fiscal Implication:
2018-2019: Year 1 - $0
2019-2020: Year 2 - $1,200,000
2020-2021: Year 3 - $350,000
2021-2022: Year 4 - $2,300,000
2022-2023: Year 5 - $2,300,000
Recommended Action:
That the Board of Trustees approve the Deferred Maintenance Plan 2018-2023 as presented.