Mountain View Whisman School District
Agenda Item for Board Meeting of 8/21/2025
Agenda Category: ACTION AND DISCUSSION
Agenda Item Title: (Action) Summer Review- Approval of Monthly Reports; Ratifying some contracts and Reviewing other contracts
Estimated Time:
Person Responsible: Rebecca Westover, Ed.D., Chief Business Officer
Background:
The following contracts have been provided to the District’s governing Board (“Board”) for ordering payment and for ratification.
The Board approved on November 7, 2024, Resolution No. 06-110724, delegating the authority to award contracts contained in Education Code section 17604 to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s), altogether, “Authorized Individuals”. Contracts awarded by Authorized Individuals under Resolution No. 06-110724 are “Delegated Contracts.” The Board limited the delegated authority for Delegated Contracts with the following additional requirements:
- Student Services. No limit for classroom-based services for individual students, services related to Individual Education Plans, or other special education services;
- Construction, Repairs or Maintenance. $220,000 limit for construction, repair or maintenance services utilizing a resolution passed in 2004 to utilize the California Uniform Public Construction Cost Account Act (CUPCCAA);
- Services. $50,000 limit, per vendor per year, for all other services;
- Equipment, Materials and Supplies. Up to the current bid limit for equipment, materials and supplies ($114,500 in 2024; Public Contract Code §20111).
The Business Office conducts a review of contracts to ensure compliance with terms and conditions. However, the responsibility for evaluating the quality and delivery of services outlined in the contract rests with the staff members who negotiate the agreements.
| Department |
Vendor |
Description |
Cost |
Summer Delegated Approval |
| Business- Child Nutrition |
AF Produce |
Will provide a contract extension for the 2025-2026 school year for the purchase of produce. |
$75,000 |
Yes |
| Business- Child Nutrition |
AG Link |
Will provide organic locally grown produce, district-wide. |
NTE $25,000 |
Yes |
| HR |
Atkinson, Andelson, Loya, Ruud & Romo |
Will provide legal and non-legal consultant services. |
NTE $30,000 |
|
| Business- MOT |
Bailey Fence Company, Inc. |
Will provide commercial fencing and gate services including maintenance, repair, and emergency response, services include the maintenance and repair of various fencing types such as: chain link, aluminum, ornamental iron and wire fences; as well as gates and access control systems. |
NTE $25,000.00 |
Yes |
| Business |
Bailey Fence Company, Inc. |
Will provide a First Amendment to the Contract that was board approved on April 24, 2025. Bailey Fence will provide additional repair of the existing damaged chain link fence at Monta Loma. |
$1,047.00 |
Yes |
| HR |
Bay Area Solutions |
Will provide fingerprinting services at Imai, Castro and Crittenden Middle on various dates and times. |
Applicant will be paying the fees. No cost to the District. |
Yes |
| Business- MOT |
Bus Safety Training Network LLC |
Will provide training for 8 drivers in original and renewal classroom hours, in-service meetings, driving proficiency, T-01 signing and T-02 maintenance of driver's records, consulting and compliance. |
$18,000 training
$125 per hour for other services, NTE $15,000 |
Yes |
| Business- MOT |
Camille Kelly |
Will operate and maintain lighting and sound equipment related to theatrical use for all MVWSD teachers and auditoriums based on rentals through Facilitron. |
NTE $15,000.00 |
|
| Graham |
Camille Kelly |
Will provide theater technician and management services to Graham Middle School. |
NTE $18,000.00 |
|
| Ed. Services- FSSP |
Churros El Guero |
Will provide food truck services for the Parent Engagement Back-to-School event on Saturday, August 16, 2025. |
No cost to the District |
Yes |
| Business- MOT |
City Mechanical, Inc. |
Will provide building controls systems services for the repair, maintenance, and emergency support of HVAC control and energy management systems, district-wide. |
NTE $35,000.00 |
|
| Business- Construction |
Consolidated Networks Corporation |
Will replace existing Bogen Public Address system with Front Row Conductor to match the District standards at the balance of the District sites and replace Bogen Clock system with American Time Clock system to match District standards. |
$116,592.00 |
|
| Superintendent |
Cookies n Cream |
Will provide an ice cream catering truck for the All Hands Staff Meeting on August 13, 2025. |
$1,300.00 |
Yes |
| Business- Child Nutrition |
County of Santa Clara |
Amendment number 4 to the contract. MVWSD will serve cold lunches that meet the National School Lunch Program guidelines. Meals are available to all children up to the age of 18, at no cost at Rengstorff Park and other locations, Monday through Friday 11:30 AM to 1:00 PM. |
District will be compensated NTE $63,214.00. |
Yes |
| Business- MOT |
Dryco Construction Inc. |
Will provide all materials, labor, equipment, and services necessary to perform seal coating and re-striping work at various school sites and district facilities. |
NTE $75,000.00 |
Yes |
| Business- Child Nutrition |
Ecolab |
Will provide pest elimination services including cockroach, rodent, and large flies. |
NTE $10,000.00 |
|
| Business- MOT |
Ellison's Towing & Transport |
Will provide prompt and reliable remove of illegally parked and abandoned vehicles from school property and district lots, ensuring safety and operational efficiency. |
Towing will be taken care of at the expense of the car owner. |
Yes |
| Ed. Services |
Follett |
Will perform weeding and inventory replenishment services to update the middle school libraries. |
$60,234 |
|
| Business- MOT |
Foster Bros. Security Systems Inc |
Will provide repair, keys, and 24/7 emergency response for issues such as lockouts, broken hardware, and compromised security. |
NTE $9500 |
Yes |
| Superintendent |
Golden Ice Cream |
Will provide ice cream catering truck for the All Hands Staff Meeting on August 13, 2025. |
$375.00 |
Yes |
| Crittenden |
GreeneSport Association |
Will provide sport officials for after-school sports for Crittenden for the 2025-2026 school year. |
NTE $10,000.00 |
|
| Graham |
GreeneSport Association |
Will provide sport officials for after school sports at Graham Middle School. |
NTE $12,000.00 |
|
| Superintendent |
Hanover Research |
Renewal service agreement for the 2025-2026 school year. Hanover will support the District with one project queue which includes the completion of 4 to 6 projects depending on size and depth. |
$47,000.00 |
|
| Business- Child Nutrition |
Harris School Solutions |
Will provide an annual licensing and technical support for the etrition system for all sites. |
$19,064.95 |
Yes |
| Ed. Services |
Healthier Kids Foundation |
Will provide vision, dental, hearing screenings and potentially My Health First Universal Wellness screenings. This is a multi-year contract at no cost to the District. |
No cost |
Yes |
| Business- Child Nutrition |
Heartland School Solutions |
Will provide annual license for Nutri Kids. |
$1,449.00 |
|
| Business |
InformedK12 |
Will provide a single process software service licenses that support district forms and processes for several departments. |
$1,742.90 |
Yes |
| Business |
Jack Schreder & Associates |
Will provide a developer fee justification study to determine if a reasonable relationship exists between new residential, commercial, and industrial development and the need for new and/or reconstructed school facilities in the District. |
$6209 for the 2026 Developer Fee Justification Study, $205 per hour SFP Consulting Services |
|
| Ed. Services- FSSP |
Janelle Cameron Consulting |
Will provide 3 days of professional development to Middle School ELA teachers, and Elementary ELD newcomer teachers. |
$8,850.00 |
Yes |
| Business |
Kassirer Sports [RFP] |
KS will provide age-appropriate sports for Grades TK/K including soccer, tennis, pickleball, track and field, and blacktop/field games. Examples of blacktop/field games are kickball, capture the flag, wall ball, etc. |
$24 per hour, per class, paid by parents. No cost to the District. |
Yes |
| Superintendent |
Kona Ice |
Will provide shaved ice catering truck for the All Hands Staff Meeting on August 13, 2025. |
$375.00 |
Yes |
| Ed. Services- FSSP |
Language Line Services, Inc. |
Will provide on demand over the phone interpretation, district wide, for the 2025-2026 school year. |
NTE $6,000.00 |
|
| Ed. Services- Preschool |
Learning Genie Inc. |
Will provide a web-based student assessment modules to support the administration, data analysis and data submission of the state-mandated DRDP. |
$2,822.40 |
|
| Business |
Lubin Olson & Niewiadomski LLP |
Will provide legal advice and services in the following matter(s): Tenants-in-Common agreement for property located at 699 North Shoreline Boulevard, Mountain View, CA. |
NTE $30,000.00 |
Yes |
| Superintendent |
Luv's Brownies |
Will provide brownies catering truck for the All Hands Staff Meeting on August 13, 2025. |
$1,550.00 |
Yes |
| Business- MOT |
Mamava, Inc. |
Will provide all labor, materials, and equipment to relocate three Mamava Pods. |
$8,961.00 |
|
| Crittenden |
Membean |
Will provide an online tool that teachers use to supplement students' vocabulary development. We believe that use of Membean has contributed to student growth in ELA. |
$5,600 |
|
| Business- MOT |
Milpitas Electric |
Will provide maintenance, installation, and repair for electrical systems and equipment, district-wide. |
NTE $65,000.00 |
Yes |
| Business- MOT |
Obelisk Landscape Irrigation Service |
Will provide routine and seasonal landscaping services to include trimming, mulching, irrigation repairs, and planting, district-wide. |
NTE $25,000.00 |
Yes |
| Business- MOT |
Opterra Energy Services |
Will replace the failed 225 amp breaker and repair thermal damage from the failure at Castro/Mistral Elementary School. |
$5,127.64 |
Yes |
| Business- MOT |
Opterra Energy Services |
Will replace 63 broken solar panels to eliminate safety risks and ensure the PV system is operating at its fullest potential. |
$87,398.61 |
Yes |
| Business- MOT |
Opterra Energy Services |
Will provide the necessary labor and equipment to replace the failed Current Transformer (CT) at Landels Elementary. |
$3,026.18 |
Yes |
| Business- MOT |
Panoramic Design Group Inc |
Will provide irrigation design and consulting services for the District to include irrigation assessments, water audits and develop strategies and plans to provide direct water access to plants and trees that comply with local agency requirements which include State Mandated Water Efficient Landscape Ordinance (MWELO). |
NTE $25,000.00 |
Yes |
| Ed. Services- FSSP |
Paper Platez |
Will provide food truck services for the Parent Engagement Back-to-School event on Saturday, August 16, 2025. |
No cost to the District |
Yes |
| Vargas |
Playworks Education Energized |
Will provide an on-site programmatic launch, training and in-person consultation services that will teach strategies, games and systems to develop and sustain a positive educational culture for all Vargas Elementary students. |
$34,000 |
|
| Ed. Services- SPEd |
Psychology Consultation Group |
Will conduct an Independent Educational Evaluation on a student's special education needs. |
$8,000 |
|
| Ed. Services- SPED |
Rising Star Sped Academy |
Will provide student placement at a non-public school. |
$182,686.75 |
|
| Ed Services/Health & Wellness |
Santa Clara County Office of Education |
Continued partnership for the Wellness Center located at Castro Elementary |
Grant funded - no cost to MVWSD |
|
| Ed Services/Health & Wellness |
Santa Clara County Office of Education |
Contract for School Counselor Residency Program (SCRP) who will recruit, develop and create pathways for individuals aspiring to become school counselors. |
No cost to MVWSD |
|
| Ed Services/Health & Wellness |
Santa Clara County Office of Education |
MVWSD participation in the California Department of Education Tobacco Use Prevention Education Program (TUPE) |
Grant funded - no cost to MVWSD |
|
| Ed Services |
Santa Clara County Office of Education |
Walden West outdoor science classes for district 5th grade students |
Approx $335,034 - will depend on student participation |
|
| Ed. Services- Health/Wellness |
School of Social Work of Columbia University |
Will provide social work university student fieldwork placement in the 2025-2026 school year. |
No cost to the District |
Yes |
| Business- Child Nutrition |
Sequoia Union High School District |
Will provide an annual membership for the SLIC commodities program. |
$350.00 |
Yes |
| Business- MOT |
Silicon Valley Performance |
Will provide school bus and white fleet maintenance services using ASE-certified technicians and is certified by the DOT. SVP will perform all required inspections, including the District's 45-day/3,000-mile inspections. |
NTE $305,000.00 |
Yes |
| Business- MOT |
Sound & Signal [RFP] |
Will provide full service Fire System maintenance and repair services and administer the duties and responsibilities outlined in the Request for Proposals (RFP) No. 2025-05-17. |
NTE $125,000.00 |
Yes |
| Crittenden |
The Anaheim Hotel |
Will provide lodging service to Crittenden students for the music trip to Disneyland on May 10-13, 2026. |
NTE $40,000 |
|
| Business- MOT |
Therma LLC [RFP] |
Will provide full service plumbing maintenance and repair services, district-wide. RFP 202-05-16. |
NTE $175,000.00 |
Yes |
| Business- MOT |
Therma, LLC |
Will provide full repair sewer services at Monta Loma and Theuerkauf. |
NTE $75,000.00. |
Yes |
| Business- MOT |
United California Glass & Door |
Will provide all labor, equipment, materials, and performance of operations related to the inspection, repair and maintenance of glass and door systems across all MVWSD sites.
|
NTE $45,000.00 |
Yes |
| Business- Child Nutrition |
Vestis |
Will provide laundry services for towels, aprons, and mats for child nutrition |
NTE $15,000.00 |
|
| Ed. Services- Health/Wellness |
Wellness Together, Inc. |
Will provide consulting and advisory services on behalf of District with respect to all matters relating to or affecting the integration and implementation of supplementary counseling support services for District students. |
NTE $157,920 |
|
Fiscal Implication:
See background details attached.
Recommended Action:
It is recommended that the Board of Trustees ratify the contracts, as presented.
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