Mountain View Whisman School District
Agenda Item for Board Meeting of 6/12/2025
Agenda Category: CONSENT AGENDA
Agenda Item Title: Updated Contract Checklist and District Purchasing Processes and Procedures for Services, Equipment, Materials and Supplies
Estimated Time:
Person Responsible: Rebecca Westover, Ed.D., Chief Business Officer
Background:
In the 2024–25 school year, the Board adopted a Purchasing Checklist and the accompanying Purchasing Processes and Procedures for Services, Equipment, Materials, and Supplies. Since implementation, staff has identified areas for improvement and is recommending updates based on lessons learned.
Tonight, staff is bringing forward proposed revisions, including:
-
Updating dollar thresholds to reflect new statutory limits;
-
Clarifying when legal counsel must be consulted during the procurement process;
-
Revising the section related to the purchase of computers, software, telecommunications equipment, microwave equipment, and other related electronic devices to allow these items to be procured under the Equipment, Materials, and Supplies process.
Purchases exceeding $114,800 would continue to follow the formal Request for Proposals (RFP) or Request for Qualifications (RFQ) process in accordance with applicable public contract code.
Fiscal Implication:
None.
Recommended Action:
It is recommended that the Board of Trustees approve the updated checklist and Purchasing Processes and Procedures for Services, Equipment, Materials and Supplies, as presented.
|