Mountain View Whisman School District
Agenda Item for Board Meeting of 5/29/2025
Agenda Category: CONSENT AGENDA
Agenda Item Title: Approval of Monthly Reports; Ratifying some contracts and Reviewing other contracts
Estimated Time:
Person Responsible: Nadia Pongo, Director of Fiscal Services
Rebecca Westover, Ed.D., Chief Business Officer
Background:
The following warrants, payroll, purchase orders, purchase order change orders, and credit card transactions have been provided to the District’s governing Board (“Board”) for ordering payment and for ratification. Reports will be posted as available.
For warrants and payroll, in accordance with Education Code section 42631, all payments from the various funds of a school district shall be made by written order of the Board.
The Board approved on November 7, 2024, Resolution No. 06-110724, delegating the authority to award contracts contained in Education Code section 17604 to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s), altogether, “Authorized Individuals”. Contracts awarded by Authorized Individuals under Resolution No. 06- 110724 are “Delegated Contracts.” The Board limited the delegated authority for Delegated Contracts with the following additional requirements:
- Student Services. No limit for classroom-based services for individual students, services related to Individual Education Plans, or other special education services;
- Construction, Repairs or Maintenance. $220,000 limit for construction, repair or maintenance services utilizing a resolution passed in 2004 to utilize the California Uniform Public Construction Cost Account Act (CUPCCAA);
- Services. $50,000 limit, per vendor per year, for all other services;
- Equipment, Materials and Supplies. Up to the current bid limit for equipment, materials and supplies ($114,500 in 2024; Public Contract Code §20111).
Delegated Contracts must be ratified by the Board.
Fiscal Implication:
Please see attached backup documents.
Recommended Action:
It is recommended that the Board of Trustees approve all the reports as presented; and ratify and review the Contracts, as indicated and as submitted.
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