Background:
In certain cases, issuing an RFP or searching for alternate vendors for a professional service may not be appropriate, particularly when there is a long-standing partnership with a vendor that has consistently provided specialized expertise and high-quality results. A sole-source procurement might be more suitable, as searching for new vendors could disrupt an established relationship that has proven advantageous for the district. Additionally, if the service is unique and not readily available from other providers, pursuing a competitive process could unnecessarily complicate and delay the procurement, ultimately working against the district's best interests.
If staff believes that a sole-source approach is appropriate for professional services, they will prepare a rationale to include with the contract and checklist. If the board prefers that a competitive process be conducted, the board may request that staff initiate it.
Additionally, staff previously recommended that the checklist not be required for school sites, given that their purchases tend to be lower in value and the additional paperwork may not provide sufficient benefits.
At the February 13th meeting the board also requested that staff create a recommendation for an approved professional service vendor list to facilitate the process. These vendors would not require and RFP.
Fiscal Implication:
None
Recommended Action:
It is recommended that the board approve the vendor list and updates to the checklist as presented.