Mountain View Whisman School District
Agenda Item for Board Meeting of 3/6/2025
Agenda Category: CONSENT AGENDA
Agenda Item Title: Approval of Monthly Reports for February 2025; Ratifying some contracts and Reviewing other contracts; Credit Card Transactions
Estimated Time:
Person Responsible: Nadia Pongo, Director of Fiscal Services
Rebecca Westover, Ed.D., Chief Business Officer
Background:
The following warrants, payroll, and purchase orders have been provided to the District’s governing board (“Board”) for ordering payment and for ratification.
For warrants and payroll, in accordance with Education Code section 42631, all payments from the various funds of a school district shall be made by written order of the Board.
The Board approved on November 7, 2024, Resolution No. 06-110724, delegating the authority to award contracts contained in Education Code section 17604 to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s), altogether, “Authorized Individuals”. Contracts awarded by Authorized Individuals under Resolution No. 06- 110724 are “Delegated Contracts.” The Board limited the delegated authority for Delegated Contracts with the following additional requirements:
- Student Services. No limit for classroom-based services for individual students, services related to Individual Education Plans, or other special education services;
- Construction, Repairs or Maintenance. $220,000 limit for construction, repair or maintenance services utilizing a resolution passed in 2004 to utilize the California Uniform Public Construction Cost Account Act (CUPCCAA);
- Services. $50,000 limit, per vendor per year, for all other services;
- Equipment, Materials and Supplies. Up to the current bid limit for equipment, materials and supplies ($114,500 in 2024; Public Contract Code §20111).
Delegated Contracts must be ratified by the Board.
*Please note the Credit Card Transactions and Documents were revised after the meeting to omit an account number which was inadvertently included on the prior attachment.
Fiscal Implication:
Please see attached backup documents.
Recommended Action:
It is recommended that the Board of Trustees approve the Purchase Orders, Credit Card Transactions, and Ratify and Review the Contracts, as indicated and as submitted.
|