Background:
The following warrants, payroll, and purchase orders have been provided to the District’s governing board (“Board”) for order, review and/or ratification.
For warrants and payroll, in accordance with Education Code section 42631, all payments from the various funds of a school district shall be made by written order of the Board.
For purchase orders, the Board previously approved Resolution No. 1580.11/15 delegating authority to award contracts to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s) (altogether, “Authorized Individuals”) pursuant to Education Code sections 17604 and 17605 (“Delegation Statutes”). Contracts awarded by Authorized Individuals under the Delegation Statutes shall be “Delegated Contracts.”
Delegated Contracts must be ratified by the Board, unless they are under the bid limits set forth in Public Contract Code (“PCC”) section 20111, in which case they only need to be reviewed by the Board every 60 days. The relevant bid limit for purchase orders under PCC section 20111 is $114,500 in 2024 (adjusted annually) for equipment, materials, supplies, non-construction services, or repairs, including maintenance.
Therefore, purchase orders over $114,500 must be ratified by the Board and purchase orders under $114,500 need only be reviewed by the Board every 60 days.
Note: AP & PR warrants will be available for the next meeting's agenda. AP and PR for the month of October are still in process.
Fiscal Implication:
Please see attached backup documents.
Recommended Action:
It is recommended that the Board of Trustees approve the Purchase Orders, and Ratify and Review the Contracts, as indicated and as submitted.