Mountain View Whisman School District

Agenda Item for Board Meeting of 9/5/2024

Agenda Category:  REVIEW AND DISCUSSION

Agenda Item Title:  Contract Approval Process and Ratification (45 minutes)

Estimated Time: 

Person Responsible:  Ayindé Rudolph, Ed.D., Superintendent

Background: 

Legal counsel will review the contracting process, including the language used in our contract agenda item reiterated below for reference. Counsel will review a presentation that will be made available to the public on the district website at or before the board meeting. 

On November 19, 2015, the District's Governing Board approved Resolution No. 1580.11/15 delegating authority to award contracts to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s) (altogether, “Authorized Individuals”) pursuant to Education Code sections 17604 and 17605 (“Delegation Statutes”). Contracts awarded by Authorized Individuals under the Delegation Statutes shall be “Delegated Contracts.”

Delegated Contracts must be ratified by the District’s Governing Board (“Board”), unless they are under the bid limits set forth in Public Contract Code (“PCC”) section 20111, in which case they only need to be reviewed by the Board every 60 days. The bid limits under PCC section 20111 are $15,000 for public projects (“Construction Contracts”) and $114,500 in 2024 (adjusted annually) for equipment, materials, supplies, non-construction services, or repairs, including maintenance (“Non-Construction Contracts”).