Mountain View Whisman School District

Agenda Item for Board Meeting of 3/14/2024

Agenda Category:  Contracts

Agenda Item Title:  Contracts

Estimated Time: 

Person Responsible: 

Rebecca Westover, Ed.D., Chief Business Officer

Background: 

On November 19, 2015, the District's Governing Board approved Resolution No. 1580.11/15 delegating authority to award contracts to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s) pursuant to Education Code sections 17604 and 17605.

All contracts approved by those authorized to do so pursuant to that delegation authority are to be submitted to the District's Governing Board for ratification. Contracts that do not, however, involve an item of expenditure in excess of the bid limits specified in Public Contract Code section 20111 need only be reviewed by the District's Governing Board every 60 days.  The applicable bid limits are $15,000 for construction contracts and $114,500 in 2024 (adjusted annually) for the purchase of equipment, materials, supplies, non-construction services, or repairs including maintenance.

Presented for ratification are the following contract(s): 

Presented for review are the following contract(s): 

1. City of San Jose for the Happy Hollow Park & Zoo- Will provide an outreach program that teaches curriculum to children with live animals for all 1st grade students at Imai Elementary on March 19, 2024 and March 28, 2024, $530.00.
2. Document Tracking Services- Will provide a license renewal for web based access to CDE templates to include LCAP, SARCS, SPSA/CSSP for 2024-2025 school year and SARC translations, $19,228.00.
3. Mobile Ed Productions, Inc.- Will provide five 45-minute, in-person sessions in their portable, inflatable Sky Dome Planetarium for all students at Mistral Elementary on March 18, 2024, $1,695.00.
4. Mobile Ed Productions, Inc.- Will provide six 45-minute, in-person sessions in their portable, inflatable Sky Dome Planetarium for all students at Landels Elementary on April 19, 2024, $1,795.00.
5. Mobile Ed Productions, Inc.- Will provide five 45-minute, in-person sessions in their portable, inflatable Sky Dome Planetarium for all students at Theuerkauf Elementary on April 29, 2024, $1,695.00.
6. San Jose Taiko- Will provide one musical performance for all students at Landels Elementary on May 3, 2024.  The program will present Taiko history and basic philosophical principals while engaging the students to actively participate in a high-action demonstration, $890.00.
7. Social and Environmental Entrepreneurs (SEE), Inc.- Will provide a Math Festival event where families and all students at Landels Elementary will learn math skills and strategies.  The event will be from 5:00-7:30 PM on March 27, 2024, $800.00.

See background details.

It is recommended that the Board of Trustees ratify or review the contracts, as presented.