Mountain View Whisman School District
Agenda Item for Board Meeting of 5/19/2022
Agenda Category: CONSENT AGENDA
Agenda Item Title: Award of Contract to RC Benson & Sons, Inc., for the Vargas Elementary School Parking Cover Project and Authorize the Superintendent to Execute the Contract once the Division of the State Architect (DSA) Approval is Achieved
Estimated Time:
Person Responsible: Rebecca Westover, Ed.D., Chief Business Officer
Background:
The Board will consider awarding a contract for the Vargas Elementary School Parking Cover Project.
On April 19, 2022, the District received contractor bids for the Vargas Elementary School Parking Cover Project. Two (2) proposals were received, and the apparent low responsive and responsible bidder is RC Benson & Sons, Inc. The District's Measure T Bond Program manager, Greystone West, has reviewed the proposal for conformance with District and statutory requirements. To date, the project plans have not been approved by DSA, however DSA approval is expected any day. Once approved by DSA, the contract would be executed by the Superintendent to allow construction to begin over summer of 2022.
Fiscal Implication:
The construction budget for this project was $397,855. The bid received from RC Benson & Sons, Inc. was $635,899.00, and exceeds this budget by $238,044.
After speaking with bidders for this project the overage is primarily attributed to recent increases in material cost due to supply chain issues. Steel, concrete and electrical components were the largest portions of this project impacted by material cost increases. Additionally changes made during the DSA review process such as deepened footings and up-sized steel added to the overage. The excess funds would be pulled from the overall program contingency to cover the overage.
Recommended Action:
It is recommended that the Board of Trustees authorize the Superintendent to execute the contract for the Vargas Elementary School Parking Cover Project to RC Benson & Sons, Inc. in the amount of $635,899.00 once the project is approved by DSA.
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