Mountain View Whisman School District

Agenda Item for Board Meeting of 8/12/2021

Agenda Category:  CONSENT AGENDA

Agenda Item Title:  Adoption of Resolution No. 01-081221 Declaring the Futility of Publicly Bidding Proposed Change Order Work on the Crittenden Middle School Public Address System Project and Authorizing Change Order No. 1 with Consolidated Networks Corporation ("CNC")

Estimated Time: 

Person Responsible:  Rebecca Westover, Ed. D., Chief Business Officer

Background: 
The District entered into a contract with CNC on May 7, 2021 in the amount of $58,966.40 to install a public paging system ("System") at Crittenden Middle School. During the performance of work, CNC discovered that the existing equipment specified to be incorporated into the System was incompatible. At the District's request, CNC provided a proposal to address the unforeseen equipment issue in the amount of $25,733.40. The proposal amount would cause the contract, subject to the California Uniform Public Construction Cost Accounting Act ("CUPCCA"), to exceed the $60,000 limit. The District has determined that bidding the work in the proposal would be futile and would not serve the purposes of competitive bidding and, therefore, requests the approval of the work as Change Order No. 1 to the Crittenden Middle School Public Address System Project.

Fiscal Implication:
Approval of Change Order No. 1 will increase the contract amount from $58,966.40 to $84,699.80.

Recommended Action: 
It is recommended that the Board adopt Resolution No. 01-081221 Declaring the Futility of Publicly Bidding Proposed Change Order Work on the Crittenden Middle School Public Address System Project and Authorizing Change Order No. 1 with Consolidated Networks Corporation ("CNC").