Mountain View Whisman School District
Agenda Item for Board Meeting of 10/22/2020
Agenda Category: REVIEW AND ACTION
Agenda Item Title: Adoption of Resolution No.03-102220 to Make Findings Pursuant to Government Code Section 4217.10, et seq., and Approve an Energy Services Contract with ENGIE Services U.S. Inc. (10 minutes)
Estimated Time: 10 minutes
Person Responsible: Rebecca Westover, Ed.D., Chief Business Officer
Background:
In February 2019, District Staff distributed a Request for Proposals (RFP) pursuant to the recommended processes in Government Code § 4217.10, et seq., to select an energy services contractor to design and install solar generating facilities at multiple District sites. As part of that process and after evaluating proposals from multiple vendors, District staff in April 2019 interviewed two of those vendors and selected ENGIE Services U.S., Inc. (“Engie”) is the vendor that would provide the best value to the District. As part of the Measure G Program, the District indicated that it would procure those solar generating facilities with Measure G funds.
The District and Engie have clarified the scope and negotiated a solar contract in the form of a contract for design and construction. While most of the solar facilities (arrays, structures, etc.) will be as indicated in that contract, the design of those solar facilities may result in the parties agreeing to change the size, location, or other features of some of those solar facilities, in which case District staff would prepare amendments to the contract for the Board’s consideration and approval at that time.
RATIONALE:
By adopting the resolution, the Board would be taking the following two actions:
1. Based on the Energy Analysis attached to the resolution, the Board would find that within the time frame indicated in that Energy Analysis, the anticipated cost of the energy pursuant to the Energy Services Contract will be less than the anticipated cost of the energy without the Energy Services Contract.
2. The Board would approve the Energy Services Contract with Engie to install the solar facilities at the sites indicated in the resolution as being in the best interest of the District.
These actions are consistent with the Board’s stated desire to provide energy efficiency to its sites by installing solar facilities, and furthers the Board’s stated use of Measure T funds to provide “solar panels or other energy efficiency systems”.
Fiscal Implication:
$8,924,352.
Recommended Action:
That the Board of Trustees adopt Resolution No. 03-102220 that makes the required findings related to anticipated cost savings from the Energy Services Contract and approves the Energy Services Contract with Engie.
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