Background:
On November 19, 2015, the District's Governing Board approved Resolution No. 1580.11/15 delegating authority to award contracts to the District's Superintendent, Chief Business Officer, Associate Superintendent(s), and Assistant Superintendent(s) pursuant to Education Code sections 17604 and 17605.
All contracts approved by those authorized to do so pursuant to that delegation authority are to be submitted to the District's Governing Board for ratification. Contracts that do not, however, involve an expenditure in excess of the bid limits specified in Public Contract Code section 20111 need only be reviewed by the District's Governing Board every 60 days. The applicable bid limits are $15,000 for construction contracts and $95,200 in 2020 (adjusted annually) for the purchase of equipment, materials, supplies, non-construction services, or repairs including maintenance.
Presented for ratification are the following contract(s)
Presented for review are the following contract(s):
1. Saint Mary's College of California - Saint Mary's College Clinical Affiliation - Student teachers, counseling, and psychology trainees will engage in practical experiences under the supervision of an assigned MVWSD certificated employee from 2020- 2022. No fiscal Impact.
2. Caffe Carello Inc. - Caffe Carrello will provide coffee service for Graham Middle School Staff. $ 325.00
3. California Department of Education - CA State Preschool Program - This is an amended contract for State Preschool. There has been no change to our funding, minimum days of enrollment or minimum days of operation. The amendment includes language regarding our district's participation in the Santa Clara County Local Individualized Subsidized Child Care Pilot and the requirement to follow policy and procedure outlined in the terms of the pilot plan. The pilot plan includes higher income eligibility for families and a higher rate of reimbursement for preschool and child care services to participating districts than is typically allowed in regular State Preschool contracts. No Cost
4. Yup Technologies - Yup will provide online tutoring services to MVWSD schools from October 2020 - January 17, 2021. $6,400
5. Palo Alto Preparatory School - Non Public School placement for SPED student. $55,696
6. Santa Clara County Office of Education - SCCOE will provide credentialed Librarian of Record services for 20/21 school year. $2,541.00
7. Forecast5 - Licensing and program software tools for use in District multi-year budgetary planning for 2020 - 2021 school year. $13,685.00
8. Pitney Bowes - Equipment Lease Agreement for USPS postage machine for district-wide use. $10,617.60
Fiscal Implication:
See Background for details.
Recommended Action:
It is recommended that the Board of Trustees ratify or review the contracts as presented.